Access and Add Riverdale Calendars: Difference between revisions

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{{abox
{{abox
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | summary      = Tons of information about RCS Google Calendars, including room reservations, laptop or iPad cart reservations, scheduling appointments, and lists of calendars.
  | summary      = How to find RCS Google Calendars, including room and cart reservations.
  | for_employees = y
  | for_employees = y
  | for_students  = y
  | for_students  = y
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  | cat1          = Calendars and Scheduling
  | cat1          = Calendars and Scheduling
  | cat2          =  
  | cat2          =  
  | maintained    = SDC
  | maintained    = JG
  | year          = 2017-2018
  | year          = 2018-2019
}}
}}
==Add any visible Google Calendar to your own list of calendars==
To add a calendar to your own google calendar page, click its [[File:Googleicon.png|100px]] button at lower right.
==Use our calendar list==
Go [[Get_a_list_of_Riverdale_Google_Calendars|here]] for our lists of calendars.


==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
#Go to the left hand column of your Google calendar:
#Go to the left hand column of your Google calendar:
##Navigate to '''"other calendars"'''
*Click on the "+"  
##[[File:Interesting cal.png|thumbnail]]Select '''"interesting calendars"''' from the drop-down menu<br clear="all">
 
#At the top of the page that opens, select the tab that says '''"More"'''
[[File:Cal 001.png|200px]]
##[[File:More resources.png|thumbnail]]Select '''"resources for riverdale.edu"'''.<br clear="all">
 
##[[File:Hill river.png|thumbnail]]Select resources for either '''"Hill"''' or '''"River"''' campuses<br clear="all">
*Select '''"Browse calendars of interests"''' from the drop-down menu<br clear="all">
[[File:Cal 002.png|200px]]
 
*At the top of the page that opens, select the tab that says '''"More"'''
#[[File:More resources.png|thumbnail]]Select '''"resources for riverdale.edu"'''.<br clear="all">
#[[File:Hill river.png|thumbnail]]Select resources for either '''"Hill"''' or '''"River"''' campuses<br clear="all">
#From the resulting list, choose the calendar you wish to view.
#From the resulting list, choose the calendar you wish to view.
#[[File:Subscribe.png|thumbnail]]Click '''"Subscribe"'''<br clear="all">
#[[File:Subscribe.png|thumbnail]]Click '''"Subscribe"'''<br clear="all">
Line 24: Line 36:
[[Image:See subscribed.png|thumbnail]]The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br clear="all">
[[Image:See subscribed.png|thumbnail]]The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br clear="all">


==Reserve a Room==
== I don't have access to the a calendar that I need ==
 
===Via a calendar event===
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
## [[Image:Google Calendar Edit event.jpg|thumbnail]]If you choose to create an event by clicking and dragging, click on '''Event Details''' to go to the screen where you can reserve a room. <br clear="all">
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">
 
====The Room I'm Looking For Doesn't Show Up!====
 
[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">
 
====The Room I Need is Busy - Who's Using it? When Will it be Free?====
 
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">


===Via Room Wizards===
Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.


Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
You can obtain membership as follows:
First, do either or both of these:
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here for our Upper School Google Group.]
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here for our Middle School Google Group.]


Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
* If you see '''You must be a member of this group to view and participate in it''', click '''Apply for membership''' and follow the prompts to apply for membership.
* If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so {{tsreq}}.
* If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.




{{Calendaring}}
{{Calendaring}}

Revision as of 14:20, 20 November 2018

This article is...
Summary.pngHow to find RCS Google Calendars, including room and cart reservations.
IntendedESP.pngIntended for
Employees, Students and Parents
Categories.pngCategorized under
Calendars and Scheduling
JG.jpgMaintained by
Jeffrey Gomez
2018-2019.pngin need of review.


Add any visible Google Calendar to your own list of calendars

To add a calendar to your own google calendar page, click its Googleicon.png button at lower right.

Use our calendar list

Go here for our lists of calendars.

Find Room/Resource calendars and School calendars, and add these to your Google Calendar

  1. Go to the left hand column of your Google calendar:
  • Click on the "+"

Cal 001.png

  • Select "Browse calendars of interests" from the drop-down menu

Cal 002.png

  • At the top of the page that opens, select the tab that says "More"
  1. More resources.png
    Select "resources for riverdale.edu".
  2. Hill river.png
    Select resources for either "Hill" or "River" campuses
  3. From the resulting list, choose the calendar you wish to view.
  4. Subscribe.png
    Click "Subscribe"
  5. Back to cal.png
    Finally, return to the main calendar by clicking "back to calendar" at the top of the page
See subscribed.png

The resource calendar you subscribed to will now appear in the sidebar of your own calendar under "Other calendars"

I don't have access to the a calendar that I need

Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.

You can obtain membership as follows: First, do either or both of these:

  1. Go here for our Upper School Google Group.
  2. Go here for our Middle School Google Group.
  • If you see You must be a member of this group to view and participate in it, click Apply for membership and follow the prompts to apply for membership.
  • If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so submit a tech support request.
  • If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.

Other articles about Calendars and Scheduling:

Article Summary
Reserve Meeting Spaces in Google Calendar
Get a list of Riverdale Google Calendars
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